Good practices on how to move to the Cloud ERP

The need to move to the cloud

There are good practices on how to move to the Cloud ERP that must be followed for optimal results.

The decision to migrate your enterprise resource planning solution to the cloud could be one of your best. Though, if you aren’t careful, you could face some new problems on how to move to the Cloud ERP.

Good Practices to follow to move to the cloud:

Here are some good pointers on how to move to the cloud ERP:

Always keep in mind the Total Cost of Ownership (TCO)

ERP cloud solutions are cost-efficient, but they too have cost factors that could make them unfeasible. One of the costliest mistakes that you can make is neglecting to budget for all costs and not to allocate resources  for them. Creating a budget with regular and accurate monitoring at all stages is important.

Enterprise cloud migration Is not all or nothing

Enterprise cloud migration doesn’t have to be complete. Some companies will pilot a cloud-based ERP solution in a subsidiary or division before rolling it out to all the business operations. Some companies will adopt a hybrid enterprise cloud/on-premises model  and migrate their business processes to the cloud in an incremental fashion. In a hybrid ERP environment, don’t break any business processes. You don’t want your business process supported partly by on-premises software and partly in the cloud as process management. Reporting will get very complex and unproductive. Those new to the cloud may implement the cloud ERP first in a subsidiary, and use the results as a poster child for building a case for the rest of the organization. It can then be rolled out to the entire group once it is successful in the subsidiary.

Compatibility Is important

A cloud ERP solution doesn’t exist in a vacuum. Your new cloud-based ERP needs to work with existing systems, integrate with all your other software, and you need to make sure that all of these are compatible before you implement. If not, you run the risk of the information you import of not being consolidated in the right manner. This  could lead to inaccurate financial statements, confused billing etc. Be aware, informed and be prepared before you hit the buy button. It’s important to standardize master data and establish a data governance policy across the systems. Establish standard operating procedures(SOP’s) for generating, storing and retrieving a complete set of information. This should be consolidated in a way so that financial reports are accurate and you gain the advantage of better analytics.

Hardware and infrastructure are important too though in a minimalistic way

Please check and recheck your hardware/infrastructure to make sure there are no issues for operating the cloud ERP on it. This is especially true with older equipment or lower-end equipment which can have compatibility problems. It would make sense to get the basic equipment and infrastructure in place beforehand.

Policies, Procedures and Security First

Develop protocols and work flow systems so your business processes are in alignment with the capabilities of your enterprise cloud and the actualities of your business. Determine if the business process model offered by the cloud ERP is feasible for your business operations. Your business processes have to be aligned with the cloud software capabilities, and they may need to be modified.

It is important to bring the affected process users into the prototyping early on. They can then understand how the process operation will change. You must get their consent while informing them of the features and benefits of the solution. Before you buy any cloud-based ERP, make sure the system is secure. Then work out a set of policies and procedures before implementing it that is clear to all stakeholders and users. Create protocols for what behavior is allowed and build security safeguards as well as what to do when something goes wrong.



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In addition, the Versa Small Business Cloud ERP system includes the ability to remotely manage Master Data on multiple e-commerce and POS systems including product description, pricing, images, etc.

It is affordable and targeted towards small businesses and is backed by a promise of dedicated support. It is being used by clients in diverse verticals and could help you redefine the way you operate and grow your business.

Our solution is designed for fast growing small businesses, between $1-$50 M in annual revenue, looking to upgrade business management solutions like entry-level accounting products or mid-tier legacy on-premise ERP systems or even those looking at comprehensive and affordable ERP solutions.

Built from the ground up on the latest cloud and mobile technology, the Versa Cloud ERP system allows businesses to automate and optimize their operations across multiple companies, countries, and currencies with one integrated ERP system.

We will help you in a structured manner to migrate your data seamlessly from Epicor, Infor, QuickBooks, Microsoft Dynamics, MYOB, Sage, SAP Business One etc when you make the decision.

Versa ERP pricing begins at USD $1,800 per year (1 User) for access to all Versa ERP modules and integrations, and a one-time set up & migration fee of USD $4,500.

Capterra User Reviews give us a 4.8 out of 5 rating and we are working on closing the gap further.

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