How to create a receipt of payments not tied to an invoice or an order?
Users can create a receipt of payments in Versa Cloud ERP, but usually, it is either against an order or against an invoice.
Sometimes, a user needs to receive payment from a customer but there is no order or invoice and Versa supports creating a payment receipt that is not tied to an invoice or an order.
Find the menu item under Invoices, ‘Receive Misc Payment’.
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This will allow the user to create a Draft Payment Receipt which will become a payment receipt when posted.
Steps to create the receipt for payments in Versa Cloud ERP:
- Select the date you want to create the new misc. payment for.
- Select the payment method from the list of drop-down
- Pick the GL account you want the cash to be recorded into. This will usually be an asset GL account with the type of Cash.
- Select the recipient
- Add the reference number
- This opens the following screen for the user to enter the amount and which GL account to recognize the payment. This can be a revenue GL account if the payment is for a service/product sold, or it can be a customer deposit GL account if this is a pre-payment/deposit.
- Once all the details are provided, click the post-payment button. (Screenshot below for reference)
- Payment receipt details with GL details are shown after payment is posted.
- You can also attach any documents to support the transactions as required
In daily operations, businesses need to record payments from a customer that aren’t related to any invoice or order. Versa Cloud ERP enables users to create receipts of payments that are not related to any order or invoice.
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