Need to Migrate from QuickBooks a.s.a.p.!
Do fast growing small businesses need to migrate from QuickBooks asap?
With growing small business users many of whom are targeting a healthy growth, this is a question that many are examining today.
Spreadsheets and even a QuickBooks deployment program are not enough to meet the growing demands of a business in the connected and fast paced business world of today.
Your data resides in poorly integrated silos of information that do not provide a real time picture of what is happening as by the time the reports have been generated, the data is at best an estimation of what is actually happening.
THE VISIBLE LIMITATIONS OF QUICKBOOKS DESKTOP
• As more people begin using the QuickBooks solution at the same time from different computers, the likelihood of errors may go up. In contrast cloud-based ERP solutions can handle an increased volume of transactions in a way that is accurate and in real time with easy scalability
• If you are looking to apply for government contracts, QuickBooks may not be able to provide the advanced reporting and invoicing that is required from direct contractors or subcontractors.
• Sales are difficult to analyze based on country, size of order and customer industry.
• It does not have advanced analytics and features
• QuickBooks will only allow limited people to use the system simultaneously and another limiting factor is the limit on file size and storage–you may have to erase data history or pay more for an upgraded version.
THE SIGNS THAT YOU HAVE OUTGROWN QUICKBOOKS DESKTOP
Your business reports have a lot of errors and take too much time to prepare:
QuickBooks supported management requires a lot of additional manual work like rekeying sales orders into QuickBooks, reconciling customer information, or manually navigating between multiple solutions with the result that errors happen as a lot of people are handling the data and these processes have a time lag too in creating reports for decision making.
It is difficult to get a comprehensive view across different business entities for decision making or managing a crisis:
This is especially true if you are present across multiple geographies or require multi-entity accounting. Only the financial business function will be covered and not other business functions. Employees may be spending hours manually re-inputting order information into the invoicing system, while someone else copies the invoice details back into a sales revenue spreadsheet. Crises at month-end become usual with growing volume of transactions requiring overtime.
You have issues in finding the latest information:
It is difficult to know if the customer information you have is right or not as it is buried in sales spreadsheets, in QuickBooks or other solutions with an unnecessary hassle of finding out which is right. With no single, shared record of versions, staff frequently spends time hunting for lost documents or tracking down the latest version.
There is a lot of guesswork in budgeting and forecasting:
You often find yourselves putting figures into spreadsheets based on guesswork because — even though you have the actual data somewhere — it’s either too hard to get hold of it or takes too much time to collate it or use it leading to inaccuracies.
Your inaccurate inventory figures could lead to lost sales and disgruntled customers:
A lack of real time inventory information on the go leads to sales commitments that are not honored and supply chain issues like overstocking and depleted inventory levels that both impact costs negatively.
You need to stay connected with stakeholders and transact 24X7 and including on the go:
QuickBooks was never designed to operate 24×7 with access on the go. The upgrades are disruptive too in terms of uptime.
You are really worried about the backup and security issues of your business data:
When your data is in a QuickBooks solution, related information is scattered around the organization in other software or spreadsheets. If even one of the data points suffered a failure due to manual error in rekeying data, you could have a problem.
BENEFITS OF AN ERP SOLUTION VS QUICKBOOKS DESKTOP
An ERP solution increases information access and operational visibility throughout the whole company, allowing for quicker & better decision making that grow the business and better handling of crises with lesser resource requirements.
Single Data Platform
Gone are the mountains of spreadsheets and the army of number crunchers who have to input duplicate data! The right ERP serves as single data node for all aspects of your business by integrating CRM, financials and production all in one place and on one screen. With automated workflow tools your ERP can automatically update inventory levels, sales orders, capacity planning, production reports, the master schedule and virtually everything your business needs for its success.
Unlike QuickBooks, the right ERP software is fully scalable and will grow with your business, rather than limit the number of users you are allowed.
Optimize Shop Floor Resources
ERP software is designed to keep your shop floor running at the most optimal levels. It can automatically load your schedule; handle material constraints, BOM complexity, WIP processes, and priority orders, while simultaneously evaluating the resources required to meet demand. With real-time and automated production monitoring, collecting data at each work center, you can respond to issues before they become a crisis.
Business Activity Monitoring
It can notify you before you begin running out of a particular inventory item or if one of your production lines begins to develop an issue. It can also add business intelligence capabilities to your business’s day-to-day operations.
Quality and Compliance Management
It can especially be helpful if you manufacture for an industry that is heavily regulated and requires you to meet certain quality standards like DSCSA. With lot and serial traceability, audit tools, electronic signatures and document control, ERP software systems are enabled with audits and a very high level of compliance.
It offers many of the advantages of a cloud ERP solution but is limited to the finance & accounting function and you would still have to use other standalone solutions or spreadsheets to manage marketing, sales, customer relationship management and production activities etc. It would definitely require rekeying of data (duplication of effort), collating and porting data between solutions to create a business report that would have an expensive time lag and may no longer be relevant apart from the unnecessary time and resource burdens. Compliance too would be limited to the accounting function. It may make more sense to look at a comprehensive cloud ERP solution that ticks all the necessary boxes and is easy to use as well as affordable.
WHY CONSIDER A ONE STOP COMPREHENSIVE CLOUD ERP
The benefits of moving to a cloud-based ERP solution are:
• Cost-effectiveness with respect to functionalities and features and an on-premise solution
• Limited IT resources needed for implementation or support; software is always current and supported by the vendor due to automated online updates
• Faster time to deployment, faster time to create business value, and less risk
• Scalable on both features and users with good integration possibilities with other cloud-based products
• Better security and functionality than what small and mid-sized companies can access and what traditional IT solutions can offer for the same price bands
• Top of the line functionalities and features including access on the go
• Easy to use
• Access to real time data and reports with a few clicks across business functions in an automated manner
• No update burden that leads to loss of uptime
• Automatic backup and storage that is the responsibility of the solution vendor
• Inbuilt compliance
• High security standards that exceed those of on-premise solutions
OUR VALUE PROPOSITION
We at Versa Cloud ERP have created a multi award winning, secure, comprehensive Cloud ERP solution that is e-commerce and mobility ready. The Versa Small Business Cloud ERP dba VersAccounts system is accessible anytime, and on any smart mobile device. It provides support for e-Commerce and Multi-Channel Retail includes integration with 3rd party e-commerce platforms as well as POS systems.
In addition, the VersAccounts Small Business Cloud ERP system includes the ability to remotely manage Master Data on multiple e-commerce and POS systems including product description, pricing, images, etc.
It is affordable and targeted towards small businesses and is backed by a promise of dedicated support. It is being used by clients in diverse verticals and could help you redefine the way you operate and grow your business.
Our solution is designed for fast growing small businesses, between $1-$50 M in annual revenue, looking to upgrade business management solutions like entry-level accounting products or mid-tier legacy on-premise ERP systems or even those looking at comprehensive and affordable ERP solutions.
Built from the ground up on the latest cloud and mobile technology, the Versa Cloud ERP system allows businesses to automate and optimize their operations across multiple companies, countries, and currencies with one integrated ERP system.
We will help you in a structured manner to migrate your data seamlessly from Epicor, Infor, QuickBooks, Microsoft Dynamics, MYOB, Sage, SAP Business One etc when you make the decision.
Pricing begins at USD $1,800 per year (1 User) for access to all Versa ERP modules and integrations, and a one-time set up & migration fee of USD $4,500.
Capterra User Reviews give us a 4.8 out of 5 rating and we are working on closing the gap further.
We’d love to hear from you.